Award Notification and Setup
When your proposal is funded, you will receive a copy of the award document from HJF. Your contract manager or grants specialist will assign it an HJF project number and a budget will be entered into our accounting system.
When the budget becomes available to you, your contact in the Office of Sponsored Programs (OSP) will send you a Notice of Funding Approval (NOFA) that includes your project number, effective date, expiration date, available budget and restrictions. If your project is a contract award, a representative from the Contracting Department will contact you to set up a meeting.
Once the award is set up, you will have access to online financial reports, which you can use to track various aspects of your project. Click here for quick tips on how these reports can help you administer your project.
Preaward Costs
Occasionally, it is necessary for a project to begin before the established start date. Some sponsoring agencies allow you to incur costs against your grant or cooperative agreement up to 90 days before the beginning of the project period as determined by the sponsor. Your grants specialist will be able to tell you if you are eligible for preaward costs. If the terms of your agreement allow preaward costs, you will be able to request a tentative NOFA. This allows you to charge expenditures prior to receiving the formal award document.
For a tentative NOFA:
- There must be an official written or verbal commitment to an award from the sponsor.
- NOFAs are limited to an amount of no more than 25% of the anticipated award, less equipment and subcontracts.
- Facilities & Administrative (F&A/indirect) costs are budgeted within this amount at the applicable rate.
- The budget period cannot exceed 90 days.
- There must be a valid justification for preaward costs.
- No-cost extensions may be issued.