Award Notification and Setup
When a proposal is funded, a copy of the award document will be sent from HJF. A contract manager or grants specialist will assign a HJF project number and a budget will be entered into the accounting system.
When the budget becomes available, the Office of Sponsored Programs (OSP) will send a Notice of Funding Approval (NOFA) that includes project number, effective date, expiration date, available budget and restrictions. If the project is a contract award, a representative from the Contracting Department will arrange a meeting.
Once the award is set up, access to online financial reports will be available to track various aspects of the project. View quick tips on how these reports can help administer a project.
Preaward Costs
Occasionally, it is necessary for a project to begin before the established start date. Some sponsoring agencies allow costs to incur against the grant or cooperative agreement up to 90 days before the beginning of the project period. A grants specialist will determine if a project is eligible for preaward costs. If the terms of the agreement allow preaward costs, tentative funding can be requested. This allows expenditures prior to receiving the formal award document.
For a tentative funding:
- There must be an official written or verbal commitment to an award from the sponsor
- Tentative funding is limited to an amount of no more than 25% of the anticipated award, less equipment and subcontracts
- Facilities & Administrative (F&A/indirect) costs are budgeted within this amount at the applicable rate
- The budget period cannot exceed 90 days
- There must be a valid justification for preaward costs
- No-cost extensions may be issued