Home Page

• About Us
• Research Programs
• Services
• Events
• News
• Careers
• Contact
• Site Map

• Submit a Proposal
• Prepare a Budget
• Modify a Budget
• Assurances & Regulations
• Award Notification & Setup
• Progress Reports
• Close, Extend or Transfer
• Subawards & Contracted Services
• Lease & Renovation Services
• OMB Circulars
• Indirect Costs
• Institutional Data
• Guest Scientists
• FAQs

Frequently Asked Questions

How do I hire personnel for the project?

To hire personnel for your project, you are required to complete and submit a Position Requisition form (HJF #211) to the Human Resources department. Click here for more detailed information on how to recruit and hire.

How do I access my online reports and Personnel Projections?

If you are a PI, you can access web-based reports and Personnel Projections through HJFOnline. Once you register, IT Services will contact you with your user ID and password. You should also complete the Confidentiality Agreement (HJF #366) if you would like to view detailed payroll information.

If you are not a PI, but would like to access your PI's reports, obtain your PI's approval by completing PeopleSoft Account Access/Signature Authority form (HJF #369). IT Services will contact you with user ID and password.

How can I access NIH 398 and 2590 forms and instructions?

You can access these forms and instructions at http://grants.nih.gov/grants/OER.htm.

What is the definition of Modified Total Direct Cost (MTDC)?

The Foundation uses a Modified Total Direct Cost (MTDC) base for calculation of Facilities & Administrative (F&A/indirect) costs. The MTDC base excludes from the Total Direct cost, subcontracts greater than $25,000, rent greater than $25,000, equipment with an acquisition cost of $5,000 or more, renovations and stipends.

What are the Foundation's current fringe benefit rate and F&A cost rates?

Please contact OSP for current rates for grant applications.

Where do I find Foundation data required for application preparation?

See the Institutional Data page in this section.

Is there a particular format for submitting annual or final progress reports?

Refer to the sponsor's guidelines to see if there is a specific format for writing the progress reports. If there is no specific format, you can use the Foundation's guidelines.

Is there a sample format for subawardee/contractor invoices?

Contractors should refer to their agreement to find a sample invoice, or click here to view a sample.

How do I arrange for an honorarium payment?

To obtain payments for guest speakers, Scientific Advisory Board members, etc. for federal grants, submit a Fund Disbursement/Reimbursement Request form (HJF #334). For non-federal awards, submit an Honorarium Request form (HJF #316). Forms should be submitted to your contract manager or grants specialist.