Transaction Detail
This monthly report displays all transactions that impacted budgeted funds during the reporting period. Categories include:
- Transaction Date: date of transaction
- Req ID: unique identifying number for a purchase requisition
- PO ID: unique identifying number for a purchase order
- Expense Trans ID: unique identifying number for an expenditure
- 10 digit #: journal voucher entered by Accounting, Payroll or Finance
- 8 digit #: voucher number entered by Accounts Payable
- 4 digit #: deposit ID entered by Finance
- other #: invoice ID entered by Finance
- Vendor/Description: vendor name and description of items purchased
- Pre-encumbrances: amount of any purchase requisition activity relating to the transaction. A negative figure indicates the liquidation of a purchase requisition, which results in funds being credited (or added back) to the project.
- Encumbrances: amount of any purchase order activity relating to the transaction. A negative figure indicates the liquidation of a purchase order, which results in funds being credited (or added back) to the project.
- Expenses: amount of actual expenditures relating to the transaction. A negative figure indicates the cancellation of an expense/disbursement, which results in funds being credited (or added back) to the project.
- Net Total Activity: sum of previous three amounts, which indicates the net effect of the particular transaction on available funds for the project
Note that beginning in January 2004, any transaction charged to account code 5337 (Participant Fees) or 5405 (Patient Travel) will not display the vendor name corresponding to the transaction.