Occupational Safety and Health
HJF is committed to preserving the health, safety and security of its employees. There are specific occupational health and safety guidelines that customers, employees and others associated with HJF are required to follow.
Medical Procedures and Training
HJF may require specific medical procedures, health care training or credentials as a condition of employment. Medical procedures may include vaccinations or medical diagnostic tests done on blood or other samples. Medical procedures required as a condition of employment will be provided at no cost to the employee.
Occupational safety and health training required by the host institution, but not a condition of employment, will also be provided at no cost to the employee. Training costs, if any, will be charged to the grant or project with which the employee is associated.
Requirements of Principal Investigators
Principal investigators (PIs) play a key role in maintaining safe working environments and creating an atmosphere of compliance. PIs must know and follow the safety, health and security requirements, rules, standards and regulations of the host institution and comply with them.
PIs also should provide safety leadership. Key elements include:
- maintaining safe working conditions
- inspecting work areas to identify and eliminate or control hazards
- investigating and reporting accidents and injuries to HJF's Occupational Safety and Health (OSH) Manager
- training workers to both perform their assignments safely and recognize associated hazards
It is important that PIs determine any required medical services in coordination with the host institution's occupational safety and health, clinical investigation, human use, institutional biosafety, laboratory animal use or other authorities.
It is incumbent upon PIs to ensure that employees receive required medical services at the times they are needed. These intervals are generally pre-employment; periodically as required throughout employment, including follow-up services; and upon termination of employment.
Also PIs should determine if the host institution makes available in-house medical and occupational safety and health training providers, or makes allowances for HJF employees under existing contracts for such services.
If the institution requires HJF personnel to obtain their own medical and occupational health and safety training services, the PI should contact HJF's (OSH) Manager for assistance identifying a qualified service provider. Medical and occupational safety and health training services will be charged to the researcher's grant, contract or assigned cost center.
Incident Reporting
By requiring the implementation of a safety management system, HJF hopes to keep employees as safe and healthy as possible. However, an incident may occur in which an employee suffers an illness or injury related to their employment.
An incident is defined as an unplanned and undesired event that:
- results in harm to one or more individuals
- causes property damage
- has the potential to result in human injury/illness or monetary loss
It is imperative that, whenever possible, all incidents be reported immediately. At the latest, they should be reported within 48 hours of the incident. The reporting actions required by employees and supervisors depend on the severity of the incident. Click here for detailed incident reporting guidelines.
Please complete Employee Incident Form or Supervisor Incident Form and fax it to the Occupational Safety and Health (OSH) Manager.
Contact HJF's OSH Manager with any questions about HJF's occupational safety and health program or policies. If the OSH Manager is not available, contact the Human Resources Department at 301-738-8720.