Tips for Purchasing

Number of vendors per requisition (for requisitioners)

There should be only one vendor per requisition.

Free stuff

The general rule of thumb is, "If it's fun, it's probably not allowable." If there is a vendor who is offering something free, check with the Purchasing Department for allowability before accepting it.

Allowable free stuff (for requisitioners)

Allowable free materials should be entered only in the Comments section.

Vendor accounts (for requisitioners)

Not all of the vendors accept purchase orders. If necessary, Purchasing Department staff will contact the vendor to set up an account.

PO-only requests

Type comments on a requisition if a PO number is needed to place the order directly. If Purchasing Department staff provides a PO number, they will not contact the vendor.

Be sure to give the vendor the HJF billing address:

The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc.
1401 Rockville Pike, Suite 600
Rockville, MD 20852

Consolidating orders to save freight charges

The system permits entering one requisition with multiple cost centers. Please contact the Purchasing Department for instructions.

purchasing@hjf.org

purchasing@hjf.org is monitored continuously and messages go to all Purchasing staff. The Purchasing Department can also be reached at 301-294-1231.